auDA Registrant Review Panel Decision 20195251

auDA today acknowledges the decision of the independent Registrant Review Panel (RRP), in regard to lambo.com.au, rainbow.org.au and 15 others.

A copy of the RRP Decision Summary can be found here: RRP Decision 20195251.

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Rosemary Sinclair AM appointed auDA CEO

The board of .au Domain Administration Limited (auDA) is delighted to announce the appointment of Rosemary Sinclair AM, as its new Chief Executive.

She will commence in March this year and will be based in Melbourne.

auDA chairman Alan Cameron AO said, “We are pleased that such a senior and experienced executive from the public, private and not-for-profit sector has agreed to take the reins at auDA in this exciting period in its history.”

Ms Sinclair was recruited following an extensive search process. She comes to the role of CEO of auDA with significant experience in policy development, operations management, stakeholder engagement and governance across the communications, media, higher education and energy sectors, including most recently as inaugural CEO of Energy Consumers Australia, a company established by the Council of Australian Governments Energy Council of Ministers in 2015.

Rosemary was a non-executive director of auDA from 2009 to 2011, and has experience in international policy setting fora, having represented the views and interests of stakeholders at ICANN, APEC-TEL, OECD, and INTUG.

Rosemary was appointed as a Member of the Order of Australia in the 2018 Queen’s Birthday Honours List for leadership and administrative roles in the communications industry.

Rosemary has bachelor’s degrees in Arts and Law (Sydney), Business (Charles Sturt) and a Master of Commerce degree (UNSW). Rosemary is a Fellow of CPA Australia and a Fellow of the Australian Institute of Company Directors.

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Update From the auDA Chair

Dear Associate Members and friends of auDA,

It’s been a busy month since your new Board took office at auDA’s annual general meeting, and it seems hard to believe that we’re already heading rapidly into the holiday break.

Despite the change at the Board level, the important work of auDA is continuing, and I wanted to give you a quick update on some of the work under way, and our focus into the new year.

Board

The Board is meeting three times before the break. Being an entirely new Board, we have been using some of this time to get to know each other, consider our committee structure, and establish our processes and operating rhythm. The membership of committees and Board minutes will be published on the auDA website as they are approved.

We have a great breadth of industry and governance experience across the new Board, and I’m really encouraged by the level of conversation and working relationships already evident.

CEO

One of our first priorities is the appointment of a Chief Executive Officer to lead the organisation, and we have devoted a significant amount of time to this important task. We have several highly qualified and impressive candidates whom we are interviewing this month, and I hope to be able to make an announcement early in the new year.

Policy

Public consultation on auDA’s licensing rules has continued throughout October and November, with many people participating in the workshops and webinars, and around 1,000 people completing the online survey. The Board will be reviewing the feedback from these consultations later this month and considering any recommended changes in the new year. You can find the feedback from the consultations and stay up to date with the process via the auDA website.

Members

Directors were delighted to meet with many Victorian Associate Members at auDA’s offices following our Board meeting earlier this week, and we look forward to hosting similar events with Directors and Associate Members around Australia in 2020. auDA’s membership program is continuing to grow, with more than 1,600 members signing up to have a voice in and stay abreast of developments in the .au name space. Associate Membership is free, with a range of benefits, and takes just a minute. If you’ve not yet signed up I would encourage you to do so here.

Our next quarterly stakeholder update will be available at the end of January, and I look forward to communicating with you further in the new year.

On behalf of my fellow Directors, auDA management and team, may I wish you all the best for the festive season, and a very happy and safe 2020.

Regards,

Alan Cameron AO
Chair, .au Domain Administration

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New internet domain names for Australia have been slammed as a tax on business

This video was posted on YouTube early last year, I’m re-posting it here in case you haven’t seen it.

You’ll find info about how to register your Australian domain name here.

For a list of registrars that have been officially certified as being compliant with .au Domain Administralion Limited (auDA) Information Security Standard, see here.

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Why letting your unused domain names expire can be risky

If you’re running a business, you might find that you hold domain names you no longer need -  perhaps due to a rebrand, restructure or changes to your product.

While it may be tempting to save a few dollars and just let the names expire, doing so can pose a risk to your business.

What’s the risk of letting your names expire?

Expired domain names can pose reputational and information security risks to your business – this goes for all domain names you’ve registered, not just your .au ones.

Once a domain name expires and is purged from the registry, it can be registered on a first-come, first served basis to any registrant who meets the relevant eligibility criteria.

A new registrant of your abandoned name could potentially use that domain name to pose as your company, aiming to defraud your customers and putting your reputation at serious risk.

However, the more complex risk is a new registrant using your abandoned domain name to access private information about you, your company or its customers.

Chances are if you’ve used a domain name for your business, you and your employees have used email addresses tied to that domain name to communicate with customers, banks, utilities, government agencies and set up accounts with the various online services you needed to operate your business.

The registrant of that domain name can intercept information sent to email accounts attached to that old domain name, potentially giving them access to extremely sensitive information.

(Read this blog post from Iron Bastion for more on the risks of abandoning your domains).

Once you lose control of a domain name, it can be difficult to get it back – especially if the new registrant is eligible to hold it.

What can you do to minimise the risk?

Renewing your domains, even if you’re not actively using them, is the best way to manage this risk. You’re probably thinking “Of course auDA would say that” but it’s the safest way to ensure that the registrant of a domain name you no longer use has your best interests at heart.

How long you maintain a domain name will depend on the circumstances of your business and your assessment of the risk - the ACSC recommends you renew your old domain names indefinitely.

While you don’t have to actively ‘use’ a .au domain you’ve registered (although you do need to remain eligible to hold it), we’d recommend you take the kind of active approach to managing your old names just as you would your current domain names.

Moving a business to a new phase can be exciting, don’t put your hard work at risk by letting an unused domain name fall into the wrong hands.

 

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auDA Confirms Board Appointees

.au Domain Administration can confirm its new board appointees following the completion of a selection and ballot process in accordance with the organisation’s charter.

auDA’s incumbent Chair and directors are set to complete their terms at the Annual General Meeting on 14 November 2019. The new board appointees will assume their roles on 15th November 2019.

The reconstituted auDA board will consist of an appointed chair, five appointed directors and three elected directors:


Confirmation of the appointments marks the culmination of a comprehensive program of reform undertaken by the incumbent board that has significantly increased auDA’s transparency and accountability.
Highlights of that transformation include the introduction of a new constitution, governance model and reporting framework, a new associate membership program and the implementation of new IT and security systems.

auDA Chair Suzanne Ewart congratulated the successful appointees.

“On behalf of the auDA Board and management team, I offer our congratulations to all successful candidates. It has been a privilege to serve on the auDA Board, and I am extremely proud of what we have achieved together as an organisation,” she said. “The Board acknowledges the Nomination Committee’s work to deliver such a comprehensive search and selection process.”
Incoming Chair, Alan Cameron AO, commended the incumbent board for its significant work in the transformation of auDA’s governance structures.

“Suzanne and the Board have done an incredible job in ensuring auDA has the necessary policies and processes in place to ensure the .au domain space can be effectively administered and governed,” he said. “I look forward to working with the new directors and management team to continue this legacy of transparency and accountability for the benefit of all stakeholders across the .au domain space.”

Mr Cameron joins the auDA Board with extensive experience as a lawyer and company director, including as chair of the NSW Law Reform Commission and Property Exchange Australia Limited. He was previously chair of the Australian Securities and Investments Commission.

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auDA Opens Ballot For Elected Director Candidates

auDA has opened a ballot for its Associate Members to elect four new directors.

Having delivered a program of significant constitutional reform, the current Board will stand down at the November AGM. The new Board will consist of six independent directors, one of whom will be the independent chair, plus four elected directors.

Consistent with its charter, in August 2019 the auDA Nomination Committee invited expressions of interest from individuals to be considered for director positions.

The Nomination Committee has now assessed and shortlisted candidates, four of whom will be elected by Associate Members via ballot.

Associate Members who have not yet received an email containing a link to shortlisted candidate information and instructions for how to cast their ballot should contact membership@auda.org.au.

Successful candidates for both nominated and elected director positions will be announced in November 2019.

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Notice of Annual General Meeting

.au Domain Administration Limited

ACN 079 009 340

NOTICE OF ANNUAL GENERAL MEETING

 

The Board of Directors of .au Domain Administration Limited (auDA) is pleased to invite you to attend its 2019 Annual General Meeting. 

Date: Thursday 14 November 2019
Time: 11.00 am
Venue: Monash Conference Centre
Level 7, 30 Collins Street 
Melbourne Victoria 3000

You may also access a live audio stream of the meeting at http://auda.streaming.net.au.

BUSINESS

1. Approve Minutes of 2018 AGM

To consider and, if thought fit, pass the following resolution.

"That the minutes of the annual general meeting held on 23 November 2018 are confirmed."

2. REPORT FROM EXECUTIVE CHAIRMAN

To provide general update on the activities, operations and progress of auDA since the 2018 Annual General Meeting, and specifically:

(a) reforms and progress following the Department of the Communications and the Arts' Review of the .au Domain Administration, published on 18 April 2018 (the DoCA Review); and

(b) any other matters.

3. Reports

To consider the financial report of auDA and the reports of the directors and auditor for the year ended 30 June 2019.

4. Increase to aggregate director remuneration

To consider and, if thought fit, pass the following resolution.

"That the maximum annual aggregate amount of remuneration that the directors are entitled to be paid out of the funds of auDA, under rule 10.1 of the auDA constitution is fixed at $580,000 inclusive of superannuation."

5. General Business

To consider any other business that may properly be brought before the meeting,

Date 21 October 2019

By order of the Chairman, Suzanne Ewart

 

 

NOTES

These Notes form part of the Notice of Annual General Meeting.

Right to attend and vote

The only persons eligible to attend and vote at the Annual General Meeting are the Governing Members.

Invitation to non-members

Persons who are not Governing Members are invited to attend the Annual General Meeting and will be provided reasonable opportunity to ask questions,subject to the ultimate discretion of the Chair to conduct the meeting in an orderly and appropriate manner.

Appointment of proxies

Each Governing Member entitled to vote at the Annual General Meeting may appoint a proxy to attend and vote at the Annual General Meeting. 

A proxy need not be a member of auDA. 

A Governing Member entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.

Lodgement of proxy documents

For an appointment of a proxy for the meeting to be effective:

  • the proxy's appointment; and
  • if the appointment is signed by the appointor's attorney – the authority under which the appointment was signed (eg a power of attorney) or a certified copy of it,

must be received by auDA at its registered office at Level 17, 1 Collins Street Melbourne, at least 48 hours before the meeting.

 

EXPLANATORY NOTES, COMMENTARY AND RECOMMENDATIONS

Increase to Aggregate Director Remuneration

The Board is responsible for determining the remuneration of each individual director.  In alignment with the DocA review dated 18 April 2018, it was confirmed the Board would be reconstituted and an increase in total remuneration to accommodate the new Board structure was foreshadowed in the 2018 AGM for members to approve in 2019.

Following a review of the appropriate level of director remuneration and as recommended by the newly appointed Nomination Committee, the Board considers that it is appropriate to fix a figure of $580,000 inclusive of superannuation as the maximum annual aggregate remuneration for directors. 

In reaching this view, the Board has considered the skills, responsibilities and expectations of directors, and the level of remuneration required to reward, incentivise and encourage directors to join auDA's Board and to contribute the necessary time and effort to perform their role.

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auDA 2018/19 Annual Report details ambitious transformation program

Australia’s domain name administrator today published its 2018/19 Annual Report.

Download: auDA Annual Report 2018/2019

The report details an ambitious transformation program delivered by the Board and the organisation that included:

  • Introducing a new Constitution, governance model and reporting framework;
  • On a single day in July 2018, transitioning more than 3.1 million domain names to Afilias, a new registry operator that was selected following a tender process conducted in 2017;
  • Introducing one to five-year domain registrations;
  • Implementing a new IT platform that has begun reducing the time taken to resolve consumer complaints;
  • Overhauling IT and security systems, processes and policies to give effect to new, stricter ISO-based security standards;
  • Launching a new associate membership program, which attracted nearly 600 members in its first three months and a further 800 by October 2019; and
  • Enhancing transparency by implementing Tier 1 financial reporting and adopting more conservative standards that change when revenue can be recognised.

In addition auDA continued preparing for the launch of new, shorter domain names that will help boost the digital economy and drive social inclusion and progressed plans to introduce new licensing rules. These preparations took the form of extensive policy development and consultation, which continues into 2019/20.

Reflecting on the year, Chair Suzanne Ewart said she and her fellow directors looked back with great satisfaction at what had been achieved.

“As a united group, the auDA Board’s priority has been to deliver the reforms in a transparent and professional manner to best support the interests of our broad stakeholders,” she said. 

 “Our determination to contemporise the organisation ensures that the Government, domain registrars and the public at large can now have full confidence that the necessary policies and processes are in place for an effectively administrated and governed .au domain space.

“I am pleased we have strengthened the organisation’s capabilities and have embedded a framework that will better enable auDA to address future challenges and opportunities.

“The Board would particularly like to recognise the efforts and support of all auDA staff for their tireless work in the implementation of the reforms.”

The Annual Report is accompanied by a special companion document which transparently measures auDA’s performance against the Australian Government’s terms of endorsement and reports auDA’s successful implementation of recommendations made in April 2018 by the Department of Communications and the Arts.

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Using Unmanaged Host Services – Your Own Server

If you are a customer that wants total control of your web site administrative functions then you might want to look at unmanaged web hosting services to give you complete remote control administration over your server. The technical side of the server can be controlled by a designated administrator that you pick to handle your web information.

You have to have a technical person to install the server and manage the server if you don’t have the expertise because you as the customer will be responsible for maintaining the server environment. That’s why unmanaged servers are recommended for individuals and businesses with server administration resources.

As far as developing applications and controlling the applications without going through technical support personnel on the managed server side, these types of servers are usually used when companies are developing real time response systems on the internet, such as geographical, science, engineering and multimedia/entertainment applications.

Unmanaged servers allow you to add extra hard disk space to increase your space capacity and many computer companies sell physical servers that are configured for unmanaged hosting applications. Companies like Dell and HP have software programs that not only will run an office network but also handle web server and development applications.

Small businesses that don’t need a server on site and deal with administrative web packages should go with the managed hosting packages that provide assistance and administrative support. Managed applications will do just fine because of the costs that are incurred with maintaining an unmanaged server. Unmanaged servers need constant upgrades of software and hardware constantly which could cost your small business a big chunk of change.

Unmanaged servers are expensive to maintain and run unless you are a small firm that develops in house web applications. The best advice is to have a consultant draw up an IT plan to see if you need this type of hosting service or not.

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